Construction Remodel Process
All alterations to a unit require review and approval prior to execution of work - with the exception of “like for like” replacement of equipment.
No work shall commence until the Owner has received the written approval of the Manager or the Board.
MINOR CONSTRUCTION: Typically requires permission from the Manager. “Minor Construction” shall be all items which are not deemed to be “Major Construction.”
MAJOR CONSTRUCTION: Requires submission by the Manager to the Board for review and approval. “Major Construction” shall mean any construction that may materially or adversely affect Owners’ use and enjoyment of the complex.
At the Board’s election and at the expense of the Owner, the Board may retain the services of independent experts to review and evaluate the proposed scope of construction work and all related application/submitted items. Of particular concern is work which impacts general common elements.
STEP 1 APPLICATION
• Written job description/scope of work from architect/engineer, designer, or contractor
Submit to Manager/Upload to website
• Drawings/architectural plans
Submit to Manager/Upload to website
• Proof of Insurance
Submit to Manager/Upload to website
• Town of Vail Building Permit
Submit to Manager/Upload to website
• Acceptance of Building Governing Documents
Owner acknowledges they have read and understand HOA documents relating to remodels within the building
STEP 2 REVIEW
Manager will collect the required components for an application (as listed in Step 1). Work deemed “major construction” shall be submitted to the Board for review and evaluation. The Board may, at their discretion, request additional information and may retain the services of independent experts to advise them – this cost will be passed along to the owner submitting the application.
STEP 3 CONDITIONAL APPROVAL
After The Board, Manager, and/or their independent experts have completed their review of the submitted documents for compliance with the Governing Documents, they will either reject with comments, or conditionally approve the proposed construction. Once conditional approval from the Board or Manager has been obtained. The Owner or their representative shall obtain a Town of Vail Building Permit for the work. If the process of obtaining the building permit necessitates any changes to the originally submitted documents, the Owner or their representative shall submit all revisions along with a summary of the changes to the Manager for review by the Manager the Board or their retained expert. Similarly, the approved Town of Vail building permit along with Town of Vail sealed documents for construction shall be submitted.
STEP 4 APPROVAL
• MINOR CONTRUCTION: Manager has reviewed the final submission and approved.
• MAJOR CONSTRUCTION: Board has reviewed, evaluated, and approved the final submission.
STEP 5 CONSTRUCTION
All construction work shall be subject to review by the Manager, Board, or their independent expert(s). Coordinate expected review items with these parties prior to start of the work. Contractor shall comply with all Governing Documents and the Contractor Rules.
STEP 6 CLOSE-OUT
At the completion of the construction, the Owner or Contractor shall submit all “approved” inspection reports and the final “closed” permit from the Town of Vail. In addition, the Owner shall provide a letter of general conformance from the lead design professional for the project, if applicable.
No work shall commence until the Owner has received the written approval of the Manager or the Board.
MINOR CONSTRUCTION: Typically requires permission from the Manager. “Minor Construction” shall be all items which are not deemed to be “Major Construction.”
MAJOR CONSTRUCTION: Requires submission by the Manager to the Board for review and approval. “Major Construction” shall mean any construction that may materially or adversely affect Owners’ use and enjoyment of the complex.
At the Board’s election and at the expense of the Owner, the Board may retain the services of independent experts to review and evaluate the proposed scope of construction work and all related application/submitted items. Of particular concern is work which impacts general common elements.
STEP 1 APPLICATION
• Written job description/scope of work from architect/engineer, designer, or contractor
Submit to Manager/Upload to website
• Drawings/architectural plans
Submit to Manager/Upload to website
• Proof of Insurance
Submit to Manager/Upload to website
• Town of Vail Building Permit
Submit to Manager/Upload to website
• Acceptance of Building Governing Documents
Owner acknowledges they have read and understand HOA documents relating to remodels within the building
STEP 2 REVIEW
Manager will collect the required components for an application (as listed in Step 1). Work deemed “major construction” shall be submitted to the Board for review and evaluation. The Board may, at their discretion, request additional information and may retain the services of independent experts to advise them – this cost will be passed along to the owner submitting the application.
STEP 3 CONDITIONAL APPROVAL
After The Board, Manager, and/or their independent experts have completed their review of the submitted documents for compliance with the Governing Documents, they will either reject with comments, or conditionally approve the proposed construction. Once conditional approval from the Board or Manager has been obtained. The Owner or their representative shall obtain a Town of Vail Building Permit for the work. If the process of obtaining the building permit necessitates any changes to the originally submitted documents, the Owner or their representative shall submit all revisions along with a summary of the changes to the Manager for review by the Manager the Board or their retained expert. Similarly, the approved Town of Vail building permit along with Town of Vail sealed documents for construction shall be submitted.
STEP 4 APPROVAL
• MINOR CONTRUCTION: Manager has reviewed the final submission and approved.
• MAJOR CONSTRUCTION: Board has reviewed, evaluated, and approved the final submission.
STEP 5 CONSTRUCTION
All construction work shall be subject to review by the Manager, Board, or their independent expert(s). Coordinate expected review items with these parties prior to start of the work. Contractor shall comply with all Governing Documents and the Contractor Rules.
STEP 6 CLOSE-OUT
At the completion of the construction, the Owner or Contractor shall submit all “approved” inspection reports and the final “closed” permit from the Town of Vail. In addition, the Owner shall provide a letter of general conformance from the lead design professional for the project, if applicable.
Review Rules for Contactors
| contractor_approval_process.pdf |